Administrative Assistant 3 - req# 35778

Position Overview

The Department of Surgery is seeking a highly motivated professional with excellent customer service skills to join the Division of Plastics as an Administrative Assistant III. This position serves as the central point of contact for the division and provides comprehensive administrative and operational support to faculty and leadership.

The Administrative Assistant III oversees multiple administrative and clinical support functions to ensure the efficient coordination of daily operations. Responsibilities include managing calendars and meeting logistics, tracking faculty leave, coordinating faculty onboarding, maintaining clinical and administrative records, arranging travel and processing reimbursements, and supporting fiscal activities such as purchasing, licensing, membership dues, registration fees, and breast implant orders. The role also assists with visitor and phone inquiries, correspondence, scheduling, Zoom coordination, and other daily operational needs.

Working closely with the Department Leadership Team—including the Department Administrator, Division Chief, and other key leaders—the Administrative Assistant III provides essential clinical and administrative support and contributes significantly to the overall effectiveness and success of the Division and Department. The ideal candidate will demonstrate strong organizational skills, attention to detail, a positive attitude, and a willingness to learn while working collaboratively in a team environment.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Strong organizational, verbal, and written communication skills
• Experience scheduling appointments and maintaining multiple calendars; coordinating meetings, facilities usage (room reservations), conferences, workshops, events, and/or travel arrangements
• Experience monitoring, reconciling, and assisting with fiscal administration, including travel, travel reimbursements (Chrome River), and purchasing
• P-Card holder or ability to obtain one
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to establish, update, and maintain departmental files, inventories, and records
• Experience with UNM purchasing policies, P-Card, and Chrome River Expense
• Familiarity with UNM Business Policies and Procedures

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.