Job Description

Administrative Coordinator

Requisition IDreq11009
Working TitleAdministrative Coordinator
Position Grade10
Position SummaryCoordinates, oversees, and/or performs a wide variety of administrative, secretarial and program support activities on behalf of Vice President for Equity and Inclusion. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and participates in coordination, supervision, and completion of special projects and/or events. Coordinates maintenance of VPEI’s calendar. Plans, coordinates, and revises written communications, including material for publication in newsletters, newspapers, magazines, or websites. Monitorsstudent staff time and enters time sheets for DEI and its units. Holds secondary PCard for office to be used to coordinate travel andpurchases for office as needed. Take minutes at DEI-led meetings and prepare summaries for team.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Preferred Qualifications:
  • Demonstrated experience and commitment to promoting diversity and inclusion
  • A BA or BS degree
  • At least 5 years of experience directly related to the duties and responsibilities specified.
  • Plan, coordinate, and revise written communications, including material for publication in newsletters, newspapers, magazines, or websites.
  • Help with editing process by fixing any grammatical, punctuation and spelling errors and ensuring that newsletters/articles/websites are written in accordance with the style guide, working closely with VP and DEI staff, suggesting changes to enhance newsletters’/articles'/websites’ readability, conciseness and style.
  • Experience working directly with people from diverse backgrounds
  • Ability to flex communication style to multiple cultural environments
  • Proven knowledge of executive level administrative principles and practices; experience working for an Executive Director
  • Strong organizational and administrative skills managing multiple projects including managing calendars and scheduling meetings in Outlook
  • Experience in creating agendas and taking meeting minutes
  • Strong computer skills and familiarity with Microsoft applications, i.e., Excel, Word, PowerPoint, and Access, for word processing
  • Experience with data management and presentation preparation
  • Ability to plan, coordinate and execute special events; proven skills in planning, analyzing and coordinating complex activities and establishing priorities
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentVP for Equity & Inclusion (ABD)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$16.62 - $20.43
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/21/2019
Application InstructionsYour application must contain all relevant experience to make a valid determination that you fully meet the requirements, as stated in the job posting. Experience and/or education that is not listed will not be counted towards the job qualification requirements and may affect the salary offered. The cover letter should provide information that demonstrates your experience and commitment to promoting diversity and inclusion. A complete application should include:* Paid and non-paid experience, job title, organization name(s), dates held (month/year), and hours worked per week for each position. * Specific duties performed that fully detail the level and complexity of the work.* Names and contact information (phone/email) of your current and/or previous supervisors.* Education and any other qualifications including job-related training courses, job-related skills, or job-related honors and achievements.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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