Job Description

Administrative Coordinator

Requisition IDreq14406
Working TitleAdministrative Coordinator
Position Grade10
Position SummaryUNM's Facilities Management (FM) Department is looking for anexperienced Administrative Coordinator. Reporting to the Facilities ManagementDirector, this position will perform and/or oversee a variety of associatedadministrative, fiscal, staff support, and planning activities, some of whichrequire advanced or specialized knowledge and skills, such as work management,equipment, facilities, inventory management, specialized record keeping anddatabase management, and/or specified information-gathering projects and tasks.This person will serve as the first point of contact for the FM Director. Thisposition requires strong verbal, written, organizational, and interpersonalskills as well as the ability to work independently and maintainconfidentiality.

Theideal candidate will have experience in, and familiarity with facilitiesmanagement in a university setting. The person selected for this position willprepare correspondence, maintain and manage multiple databases, take minutes atweekly and monthly meetings, process invoices and receive merchandise. Thisperson coordinates and facilitates meetings, program functions, and/or specialevents, as appropriate; trains and oversees lower graded staff and/or students;and may coordinate specified administrative/fiscal activities and reportingacross multiple organizational units within the department.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications


  • Maintaining confidential information
  • Scheduling appointments and maintaining calendars
  • Coordinating meetings, conferences, and travel
  • Establishing, updating, and maintaining unit files
  • Using Banner and/or other financial software
  • Work management software
  • Using Outlook ]for email and calendar purposes


  • Microsoft Office
  • Writing business letters/memos
  • Proofreading documents for accuracy
  • Creating Excel spreadsheets and PowerPoint presentations
  • P-Card reconciliation Previous or current P-Cardholder
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentFM Administration (821B1)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$13.62 - $20.43 per hour
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date1/27/2021
Application InstructionsApplicants should provide a resume, cover letter and writing sample and three supervisory references

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online