Job Description

Administrative Coordinator

Requisition IDreq18514
Working TitleAdministrative Coordinator
Position Grade10
Position Summary

The Office of the University Secretary (OUS) is headed by the Secretary of the University and reports directly to the Provost. OUS is a main source of continuity in faculty government. The leadership of the faculty, the Faculty Senate, the Senate Operations Committee, the Committee on Governance, and the Academic Freedom and Tenure Committee rely on the information and advice from the University Secretary. The office also provides administrative support to the 19 standing faculty committees and various ad hoc committees. OUS is responsible for Commencement, the campus-wide graduation ceremony for all students, held in the Spring and Fall of each year and first year convocation in August.

The Administrative Coordinator coordinates, oversees, and/or performs a wide variety of administrative and program support activities on behalf of the University Secretary. The Administrative Coordinator will be responsible for the budget, committee support, and assistance with formal academic ceremonies. Additional responsibilities include:

  • Monitoring and coordinating accounting activities, and preparing internal reports for management.
  • Purchasing.
  • Participating in budget planning.
  • Gathering, entering, and/or updating data to maintain departmental records and databases and maintaining files and records for the office.
  • Serving as a primary point of direct administrative contact and liaison with other offices, individuals, and external agencies.
  • Organizing and facilitating meetings, including scheduling meetings and taking meeting minutes or notes for governance committees.
  • Composing and preparing written documentation and correspondence for the office; screening and evaluating incoming and outgoing correspondence and preparing responses, as appropriate.
  • Providing administrative support to the University Secretary and Administrative Officer.
  • Assisting with OUS events.

See the Position Description for additional information.

Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Bachelor's Degree
  • Experience working with Banner, My Reports, Chrome River, or similar finance and reporting tools
  • Budget or accounting experience
  • P-card experience
  • Experience handling confidential information
  • Verbal and written communication skills as demonstrated by cover letter
  • Experience working in an academic environment

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentOfc of the University Secretary (930A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$14.68 - $18.26 Hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date1/7/2022
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

ResumeCover letterPlease include at least 3 supervisory references

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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