Administrative Coordinator - req# 36349
Administrative Coordinator
| Requisition ID | req36349 |
|---|---|
| Working Title | Administrative Coordinator |
| Position Grade | 10 |
| Position Summary | Join a Dynamic Team at the UNMHealth Sciences Center (HSC) Are you looking for acollaborative role that allows you to engage with multiple departments whilecontributing to a supportive, low-turnover team that values professional growth?If so, the Health Sciences Center (HSC) at the University of New Mexico has anexciting opportunity for you. We are seeking a detail-oriented and proactive Administrative Coordinator to join ouradministrative team. In this key role, you will provide comprehensive supportto HSC executives and administrators, helping ensure smooth day-to-day operationswhile also contributing to strategic initiatives and special projects. Key Responsibilities Include: • Coordinating complex travelarrangements• Assisting in the preparation of annual and mid-year budget reviews • Managing office purchases andtracking expenses• Scheduling executive calendars, retreats, workshops, and events • Serving as BuildingCoordinator for the Health Sciences &Services Building (HSSB), managingmaintenance communications, AED weekly/monthly monitoring and overseeinginventory • Reserving and coordinatinguse of conference rooms and complex schedules for parking reservations • Preparing and editingsensitive or confidential correspondence and reports • Processing payroll formultiple departments• Researching and interpreting university, state, andfederal policies • Writing and updating StandardOperating Procedures (SOPs) • Managing daily officeoperations and supporting special initiatives • Facilitating meetings andcoordinating logistics for internal and external events • Compiling and analyzing data,generating internal reports and supporting leadership communications • Assisting in the preparationof high-quality departmental presentations using advanced Microsoft PowerPointskills |
| Conditions of Employment |
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| Minimum Qualifications | High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. |
| Preferred Qualifications | • Bachelor's Degree • Experience working in Higher Education • Experience working at the UNMHealth Sciences Center • Experience with UNM BannerFinance • Excellent communicationskills |
| Additional Requirements | |
| Campus | Health Sciences Center (HSC) - Albuquerque, NM |
| Department | Sr Exec Officer - Finance & Admin (878A) |
| Employment Type | Staff |
| Staff Type | Regular - Full-Time |
| Term End Date | |
| Status | Non-Exempt |
| Pay | Hourly: $19.56 - $26.58 |
| Benefits Eligible | This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. |
| ERB Statement | As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. |
| Background Check Required | Yes |
| For Best Consideration Date | 4/20/2026 |
| Eligible for Remote Work | No |
| Eligible for Remote Work Statement | This position is not eligible for remote work. |
| Application Instructions | Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Please upload a current resume, cover letter and three professional references. |
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff. | |