Job Description

Administrative Coordinator

Requisition IDreq9305
Working TitleAdministrative Coordinator
Position Grade10
Position Summary

The Office of the University Secretary (OUS) is seeking a dependable and reliable 1.0 FTE Administrative Coordinator to join our team. The successful candidate will help support a dynamic office. We are looking for a detail-oriented, highly organized, and collaborative individual who will function well as a team member. The ideal candidate will have the ability to multitask and proven time management and computer skills. The selected individual will perform a variety of administrative duties.

The successful candidate will have experience and knowledge of University Policies and Procedures; experience with Banner Finance; ability to obtain a P-Card; HR and/or UNM Jobs. The person will provide confidential secretarial and administrative support (agenda setting, taking meeting minutes, scheduling rooms, etc.) for assigned Faculty Senate Councils and Committees. The person should have experience coordinating large events. They will assist with the logistics, setup, and delivery of formal academic events such as University Commencement (Fall and Spring), Freshman Convocation (August), and University Presidential Inaugurations as they occur.

The person will coordinate special tasks, research, gathering of data, compile or prepare reports, ordering of supplies and materials as needed. Experience is needed working with high-level faculty, University Administrators, deans, parents, students, etc. Experience handling highly confidential materials. Must consistently provide excellent customer service. Produce quality work. Ability to switch priorities quickly. Other duties as assigned.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

    • Excellent organizational skills and attention to detail
    • Expertise with Microsoft Office, Adobe Acrobat
    • Proficient with UNM software, such as Banner, P-card, MyReports, UNMJobs
    • Skill in composing, editing, and proofreading
    • Excellent interpersonal communication skills, both verbally and in writing, as reflected in the application and cover letter
    • Event coordination experience
    • Experience working with diverse faculty
    • UNM experience

Additional RequirementsCover letter - address how your qualifications relate to this position
CampusMain - Albuquerque, NM
DepartmentOfc of the University Secretary (930A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$13.62 to $20.43 Hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date6/10/2019
Application InstructionsPlease provide a cover letter and resume for consideration

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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