Administrative Officer (Div) - req# 36933

Back to Search

Administrative Officer (Div)

Requisition IDreq36933
Working TitleAdministrative Officer (Div)
Position Grade13
Position SummaryThe University of New Mexico Health Sciences Center (HSC) is seeking a highly skilled and collaborative Administrative Officer to support the Office of Academic Affairs in advancing its mission of excellence in education and community engagement. This position plays a critical role in coordinating administrative and operational functions that enable academic leadership to grow and deliver innovative programs, strengthen faculty success, and enhance student outcomes across health professions.

Reporting to the Vice President for Academic Affairs, the Administrative Officer serves as a central point of coordination for initiatives aligned with HSC priorities, including interprofessional education, workforce development, and improving health outcomes in the communities we serve. The role integrates strategic project support, operational oversight, and cross-functional collaboration to ensure efficient office operations and effective execution of academic programs.

Key responsibilities include managing day-to-day administrative operations; supporting planning and implementation of academic initiatives; facilitating communication and collaboration across departments, faculty, and external partners; and preparing reports and analyses to inform decision-making. The position also oversees meeting coordination, committee support, and resource management, while ensuring compliance with university policies and alignment with institutional standards

See the Position Description for additional information.

Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Advanced education (e.g., bachelor’s or master’s degree) in business administration, public administration, higher education, or a related field.
  • Extensive experience in administrative operations, including office management, policy development, and procedural oversight.
  • Demonstrated ability to manage and coordinate multiple projects, priorities, and deadlines simultaneously.
  • Strong analytical and research skills, with experience preparing complex reports and handling sensitive or confidential information.
  • Experience in budget development, fiscal management, and monitoring expenditures.
  • Proven ability to serve as a liaison and effectively communicate with diverse stakeholders, including faculty, staff, students, and external partners.
  • Supervisory experience, including training staff, assigning work, and monitoring performance.
  • Knowledge of university policies, procedures, and administrative practices within a higher education environment.
  • Strong organizational, problem-solving, and decision-making skills, particularly in handling complex or sensitive administrative issues.
  • Proficiency in office technologies and systems, including word processing, spreadsheets, database management, and reporting tools.
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentSr Exec Officer - Finance & Admin (878A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusExempt
PayMonthly: $4,277.87-$6,009.47
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date6/22/2026
Eligible for Remote WorkNo
Eligible for Remote Work Statement
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please upload a current resume, cover letter and three professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Apply
Arrow left icon