Dept Administrator A2 - req# 33625

The School of Engineering is seeking a highly motivated self-starter for the lead administrator position in the Department of Mechanical Engineering. The ME Department is research active academic department of approximately 15 tenured/ tenure-track faculty, 2 lecturers, approximately 10 adjunct faculty per semester, 1 active research faculty, and 7 staff. With approximately 600 undergraduate and graduate students, $4.3M in research expenditures annually and collaborations with several UNM research centers, we are looking for a leader who can keep this fast-paced and active department running. You would serve as an advisor to the departmental chairperson under limited supervision, and manage all administrative functions of a research-active academic department. Previous experience at an academic institution is highly desirable.

This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters discretely. You would supervise staff and student employees; be responsible for the course schedule and catalog maintenance; oversee and/or take on fiscal and budgetary management responsibilities; conduct human resource administration to include the hiring of faculty, staff, and students; manage facilities and departmental resources; coordinate contract and grant efforts; develop and implement operational procedures; facilitate special projects; and oversee daily functioning of the department. Additionally, you would serve as an advisor to and liaison to other departments, agencies and customers internal and external to the University.

If this sounds like you, please submit a resume and cover letter for consideration. Your cover letter should address your experience and career goals as an administrator/manager in an academic setting, as well as your vision for department leadership in collaboration with the Department Chair. Your application will not be considered without a cover letter.

See the Position Description for additional information.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor’s Degree
• Experience as an operations manager or equivalent, reporting to a CEO, Chair of a Department, or equivalent.
• Supervisory experience including performance management.
• Supervisory experience including teambuilding.
• Experience in an academic setting and/or with research active engineers, scientists or faculty.
• Experience with complex schedules that require excellent attention to detail.
• Human Resource experience to include recruitment, hiring, disciplinary actions, timekeeping and FLSA, and advising and coordinating search committees with large pools of applicants.
• Accounting background and/or experience managing/overseeing budgets.
• Advanced ability to think critically and analyzeinformation and situations.
• Ability to learn and use with a high degree of proficiency, internal reporting, recordkeeping and general administrative computer systems for financial, human resources, and student management.
• Experience developing and implementing operational procedures and SOP’s.
• Experience providing facilities and resource management.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.