Dept Administrator R2 - Dept. of Earth and Planetary Sciences - req# 32958
Job Description
Dept Administrator R2
| Requisition ID | req32958 |
|---|---|
| Working Title | Dept Administrator R2 - Dept. of Earth and Planetary Sciences |
| Position Grade | 14 |
| Position Summary | ****The final salary for this position is dependent upon total Education and Experience**** The Department of Earth and Planetary Science (EPS) is seeking an innovative, energetic professional to join our team. The EPS department is a large complex, research intensive unit within the College of Arts and Sciences. We have approximately 15 faculty,15 staff and research staff, 45 graduate students and 200 undergraduate majors. The Department Administrator is responsible for the administrative and management functions of the department and will provide fiscal management of a complex and large set of budgets. The department also has several research and teaching labs, LAT’s, Post-doctoral associate hires, and contract/grant sub-awards. The Dept. Administrator works closely with the Dept. Chair to ensure the smooth functioning of all aspects of the department administration. Duties include, but are not limited to: Supervision of staff, faculty, and student hires. Human resource actions for employees and volunteer processing. Oversee the fiscal management. Prepare the department teaching schedule, coordinate the classroom and lab assignments and catalog revisions. Oversee building maintenance, vehicle fleet operations and space assignment. Coordinate special department events such as graduation, orientation week and other similar functions. Liaison to the College of Arts & Sciences faculty, staff and development operations, the Office of Academic Personnel (OAP) for faculty activities, Sponsored Projects and Contracts and grants office, and other pertinent core office personnel of UNM’s central administration. The Department Administrator will supervise office staff and mentor research staff and student employees. This position requires an advanced level of administrative experience and skill working with all aspects of UNM’s electronic management systems. A demonstrated ability to work cooperatively and effectively with the wide range of constituencies that make up the diverse community of staff, learners and faculty of our department is essential. |
| Conditions of Employment | |
| Minimum Qualifications | High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 4 years of additional experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. |
| Preferred Qualifications | · Bachelor'sdegree · At least 2years’ experience at UNM or other large university in an administrative staff,fiscal services, or human resources position · Comprehensiveknowledge and demonstrated successful application of UNM’s or other largeuniversity’s business policies and procedures for faculty, staff, and students · Experienceusing UNMJobs or analogous large-university system for all aspects of hiring offaculty, staff, and students (undergraduate and graduate) and understandingmanagement policies in these areas · Experienceworking with various applications including Banner Finance, MyReports, ChromeRiver, E-Print, HR Reports, and Payroll systems · Experienceworking with UNM LoboMart or other large university’s purchasing system,experience working with university purchasing cards such as UNM’s P Card, andknowledge of associated policies and record keeping · Knowledge andexperience working with in contracts and grants administration · Knowledge ofand direct experience with UNM or other large university accounting policiesand procedures including budgeting and transferring of funds, direct paymentinvoices, purchase requisitions and purchase orders, workflows, payroll,expenditures, and experience developing budgets, day-to-day management andreconciliation of budgets, and record keeping · Experienceprocessing scholarship and internship workflows · Ability to maintain strict confidence;create, compose, and edit written materials; work under pressure; act as a teammember; attention to detail; implement broad instructions independently; andprioritize work assignments. |
| Additional Requirements | If selected for interview, three supervisory/professional references will be required. If selected for the position, an official copy of your transcripts will be required. |
| Campus | Main - Albuquerque, NM |
| Department | Arts Sciences Admn Support (711D) |
| Employment Type | Staff |
| Staff Type | Regular - Full-Time |
| Term End Date | |
| Status | Exempt |
| Pay | Monthly: $4688.67 to $5833.34 DOE |
| Benefits Eligible | This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. |
| ERB Statement | As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. |
| Background Check Required | Yes |
| For Best Consideration Date | 4/28/2025 |
| Eligible for Remote Work | No |
| Eligible for Remote Work Statement | |
| Application Instructions | Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Please submit a Cover letter of interest that describes your experience as it relates to the position summary and an updated Resume/UNMJobs application. |
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff. | |
Application Instructions
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