Job Description

Fiscal Services Tech

Requisition IDreq11225
Working TitleFiscal Services Tech
Position Grade09
Position Summary

AMENDMENT: The For Best Consideration Date has been extended to11/22/19

The Department of Chemistry & Chemical Biology is seeking a Fiscal Services Tech to join our high performing-dynamic team. We are looking for a knowledgeable, detail-oriented, problem-solving individual with excellent customer service skills. The Department currently has 16+ tenure-track faculty who have a large research portfolio. These research activities require continuous purchasing of chemicals and lab supplies and will require on-going communication with faculty/research assistants both inside and outside the department.

The candidate who is selected for this position must be flexible and adaptive to a variety of customers and responsive to needs of the researchers within the College of Arts & Sciences and the Department of Chemistry & Chemical Biology. Other important skills include: attention to detail, comfortable with basic accounting, reconciliation, invoicing and balancing.

Duties include the following:

  • Primary P-Card holder for The Department of Chemistry while assisting multiple College of Arts & Sciences departments.
  • Processing all chemical and lab supplies transactions on a P-card ranging from $30,000 to $45,000 on a monthly basis.
  • Allocate charges to both restricted and unrestricted accounts, and maintain knowledge of available funds in accounts
  • Assist in championing ChromeRiver for the College in P-Card, travel, and reimbursement transactions as directed by the College financial office
  • Assist with standard departmental purchasing
  • Assist faculty, student and staff with reimbursement request on a daily basis
  • Assist with NMR and MSF cost center billing, budgets, and other cost reports
  • Help prepare purchasing, travel, personnel, or related documents
  • Distribute, review, calculate, and process payroll time sheets; verifies account numbers; maintains sick and annual leave and other payroll records

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

  • Basic accounting or bookkeeping courses
  • Advanced data entry skills
  • Familiarity with Microsoft Office Suite and ChromeRiver (or similar reconciliation software)
  • Comfortable with basic math and number calculations
  • Knowledge of payroll policies and laws
  • Ability and curiosity to analyze and solve complex problems
  • Outstanding customer service attitude
  • Excellent team engagement
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentChemistry Department (889A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$13.62-$17.79 per hour
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/22/2019
Application InstructionsPlease attach your resume and a cover letter addressing the preferred qualifications of this position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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