Fiscal Services Tech - req# 28633

The Psychology department is seeking to hire a term Fiscal Services Tech to assist our finance team maintain fiscal records. The term appointment may be renewable each fiscal year.

The Psychology Department is a research active department that maintains both restricted and unrestricted indices (accounts). The Fiscal Tech will assist with purchasing, journal vouchers, Labor distributions, reconciliations, and other related finance transactions. This position will also be responsible for the department payroll time-entry and assist with Inventory Control.

Duties and Responsibilities

· Maintains or assists in the maintenance of unit fiscal control systems and ledgers, which may involve requesting setting up indexes, preparing and processing fiscal transactions and documents, uploading and downloading financial entries and reports, preparing trial balances, clearing suspense items, and/or coordinating period closings.

· Posts routine budget, revenue, expense, and correcting entries for internal unit financial control systems or the institution's finance system.

· Maintains fund levels appropriate for daily operations and prepares deposits of cash and cash-related items. Balances cash funds and accounts to the financial reporting system.

· As appropriate to the position, performs transaction initiation, requisition, or journaling duties, such as processing purchasing requisitions, direct pay requests, journal vouchers, and/or petty cash reimbursements.

· Reviews and processes routine accounting data; prepares revenue and expense projections and financial reports.

· Responds to a range of inquiries regarding financial transactions; researches and resolves problems.

· Prepares documentation for accounts payables/receivables, cost reimbursements, and other billings for processing; maintains supporting worksheets.

· Prepares time sheets, including overtime and shift differential calculations; maintains leave and payroll records, as appropriate to operational requirements.

· Reviews purchasing, travel, and personnel transactions for availability of funding, mathematical accuracy, coding and distribution of account numbers, and adherence to funding regulations and university policy; may also originate or prepare these documents; processes complex invoices for payments.

· Assists in the development and management of budgets for the department or assigned areas; may suggest financial control procedures.

· Distributes periodic financial reports, maintains physical inventories, and assists with other clerical functions as required.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

· UNM Experience

· Previous financial or accounting experience

· Proficient in MS Excel or spreadsheets

· Degree or certification in accounting

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.