IT Accounting Specialist - req# 31316

Best Consideration Date extended to 11/7/2024

The University of New Mexico Health and Health Sciences Information Technology (HHSIT) department is seeking a seasoned professional with advanced knowledge in unrestricted accounting to join our dynamic administrative operations team. As an Accountant 3, you’ll manage the department’s daily financial operations and serve as the go-to expert on budget, procurement, fund, and expenditure matters. You’ll have the unique opportunity to shape departmental policy and standardize financial processes while navigating the complexities of our IT procurement and licensing subscriptions.

In addition to engaging with budget and financial strategy sessions, this role offers substantial growth opportunities. High-performing individuals will have a clear path to department advancement, with the potential to step into a department administrator role as part of our commitment to cultivating internal talent. If you’re a proactive, team-oriented problem-solver with a knack for setting priorities and completing projects on time, we encourage you to apply. This hybrid position allows for flexibility, with work-from-home and office options available.

Duties and Responsibilities:
1) Reconciliations: Preparation of monthly budget reconciliations and reporting for IT indices, telecom, and renewal dates (licenses, maintenance & support).
2) Purchasing: Oversight of spend on index budgets, approve Chrome River reports, lead for department purchasing and guidance (LoboMart & PCard). Resolution of AP/vendor reconciliation issues, and journal vouchers as needed.
3) Budget: Prepare annual budget (Budget Planner & Salary Planner), bi-annual budget review documents, and 5-yr budget projections, etc.
4) Internal invoices/reimbursements: Prepare invoices to departments for systems & applications support, component cost sharing, and pass-through expenses.
5) HR/Payroll: Approve salaries for budget purposes completing the internal Recruitment form. Approve payroll, backup Timekeeper, process EPAF and labor redistributions.
6) Various: Submit Facilities Management service requests for facility related issues, submit telecom requests for various issues, maintain office supplies for all staff. Update Internal Service Rate document & LMS database rates, assist with UNMH salary agreements, and update Cost Share documents.

See the Position Description for additional information.

Bachelor's degree and successful completion of at least 15 credit hours of university-level accounting through intermediate accounting; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Master’s degree with an accounting emphasis
• Proficiency and experience with UNM financial/reporting applications, or similar large scale ERP systems (e.g., Banner, MyReports, Chrome River, and LoboMart)
• Proficiency in preparing financial projections, budgeting, and developing multi-year forecasts
• Knowledge of UNM policies and procedures, especially related to procurement
• Proficiency with M365 applications, particularly Excel, and familiaritywith Smartsheet
• Experience initiating accounting transactions (e.g., journal entries and labor redistributions)
• Effective communication skills to convey financial information and compliance requirements to staff, faculty, leadership, and other professionals

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.