Job Description

Medical Education Prog Asst 2

Requisition IDreq10996
Working TitleMedical Education Prog Asst 2
Position Grade09
Position Summary

The Division of Hematology/Oncology within the UNM Comprehensive Cancer Center (UNMCCC) seeks a well-qualified individual to oversee the day-to-day programmatic and administrative support for a growing Fellowship Program for Hematology/Oncology, as well as provide support to Fellowship Directors and Division Chief as part of a collaborative team environment. The centralized divisional administrative team provides a broad range of support to the fellows, faculty, division and the UNMCCC. A high level of administrative engagement and autonomy is essential to help ensure the success and growth of the program and meet deliverables. The successful applicant will be responsible for assisting the Fellowship Program Director in assuring all aspects of this dynamic and growing program are successful. This includes ensuring proper fellowship documentation, recordkeeping, clinical training, rotation requirements and deadlines are met and meet program requirements and compliance measures.

The administrative support for the division includes providing faculty administrative support with travel arrangements, meeting coordination, maintaining calendars and scheduling appointments. Excellent recordkeeping, written and oral skills are important as well as the ability to prioritize tasks and maintain proper documentation. Fiscal accountability in compliance of UNM policies and procedures includes divisional and faculty purchases, budgetary oversight, and travel coordination and reimbursements. Experience with budgets, understanding of accounting principles and fund sources and appropriate recordkeeping are important components of this position. A keen desire and the ability to work well with faculty, fellows and staff alike while operating in a team environment is key to the success of this position.

The University of New Mexico Comprehensive Cancer Center is the Official Cancer Center of New Mexico and the only National Cancer Institute-designated Cancer Center in a 500-mile radius. Its 125 board-certified oncology specialty physicians include cancer surgeons in every specialty (abdominal, thoracic, bone and soft tissue, neurosurgery, genitourinary, gynecology, and head and neck cancers), adult and pediatric hematologists/medical oncologists, gynecologic oncologists, and radiation oncologists. They, along with more than 500 other cancer healthcare professionals (nurses, pharmacists, nutritionists, navigators, psychologists and social workers), provided cancer care for nearly 60 percent of the adults and children in New Mexico affected by cancer. They treated 11,249 patients in 84,875 ambulatory clinic visits in addition to in-patient hospitalizations at UNM Hospital. These patients came from every county in the State. More than 12 percent of these patients participated in cancer clinical trials testing new cancer treatments and 35 percent of patients participated in other clinical research studies, including tests of novel cancer prevention strategies and cancer genome sequencing. The 130 cancer research scientists affiliated with the UNMCCC were awarded almost $60 million in federal and private grants and contracts for cancer research projects and published 301 high quality publications. Promoting economic development, they filed more than 30 new patents in FY16, and since 2010, have launched 11 new biotechnology start-up companies. Scientists associated with the UNMCCC Cancer Control & Disparities have conducted more than 60 statewide community-based cancer education, prevention, screening, and behavioral intervention studies involving more than 10,000 New Mexicans. Finally, the physicians, scientists and staff have provided education and training experiences to more than 230 high school, undergraduate, graduate, and postdoctoral fellowship students in cancer research and cancer health care delivery. Learn more at http://cancer.unm.edu.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

1) Experience working with and providing support to faculty, fellows, residents and/or medical students

2) Experience working with and understanding of fellowship programmatic and reporting requirements

3) Experience working within ERAS, New Innovations, WAS, and AMION and tracking and documenting in relevant databases fellowship or residency programs requirements

4) Proficient in written correspondence, report generation and database maintenance

5) Proficiency in program requirements and budget maintenance

6) Proficient in purchasing, travel arrangements and reimbursements in compliance with UNM policies and procedures, utilizing P-card and/or Chrome River

7) Proficiency with Microsoft Office

Additional RequirementsFinalists should be prepared to provide official educational transcripts if selected for hire.

Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact.
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentHemOnc Administration (099S3)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$12.38 - $18.57
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/21/2019
Application InstructionsAPPLICANT: Please complete the official application; making sure to include all prior work experience and average hours worked per week. Attach your Current Resume; listing three former or current Supervisor References. Attach your Cover Letter that details how your experience matches the position as described above; including any Preferred Qualifications.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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