Job Description

Medical Education Prog Asst 2

Requisition IDreq7071
Working TitleMedical Education Prog Asst 2
Position Grade09
Position Summary

The Department of Pediatrics is seeking a full-time Medical Education Program Assistant 2 to join our Office of Education team as the administrator of the Pediatric Phase II (Clerkship) and Phase III medical student rotations.

The mission of the Department of Pediatrics is to provide the children of New Mexico with comprehensive, family-centered health care that is unequaled in the state and region. Through a network of hospitals, clinics, and community-based services that are integrally linked to the education mission of UNM, our providers apply advanced medical knowledge and an abiding concern for the well-being of children to improve and restore health for New Mexico’s youngest residents.

The Phase II and Phase III educational experiences assist all medical students who train at UNM in becoming better physicians. Skills learned will improve the health of patients, families, and communities. This is done through a combination of clinical, educational, and community experiences.

This position is part of the Pediatrics Office of Education, which encompasses undergraduate medical education (Phase II Clerkship and Phase III Sub-Intern and elective rotations), graduate medical education (the Pediatrics Residency program), and Grand Rounds. The person who is selected will be responsible for:

  • Coordinating and administering the Pediatric Clerkship, a required eight-week rotation that runs six times and serves approximately 100 students per year.
  • Coordinating and administering the Pediatric Phase III Sub-Intern and elective rotations, four-week rotations that run thirteen times and serve approximately 30 students per year.
  • Coordinating visiting medical student rotations, including review of applications, communication with students and the School of Medicine, orientation, and coordination of grading with students’ home institutions.
  • Extensive scheduling of clinical and didactic activities.
  • Collecting evaluations and preparing grade reports.
  • Maintaining curriculum information in One45 and Brightspace web-based software.
  • Providing support to faculty preceptors and lecturers.
  • Providing support to and cross-training with other members of the Office of Education team, including the Pediatrics Residency program.
  • Performing accounting activities such as purchases (via Purchasing Card and Purchase Orders) and reimbursements (via Chrome River).
  • Performing a variety of general administrative tasks, such as filing, preparation of reports, and correspondence.
  • Setting up for events, to include transporting materials across campus from department to conference location and setting up and cleaning up meals, educational materials, and computers.
  • Enrolling in COMSEP clerkship administrator certificate program.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications


  • Outstanding interpersonal skills; an ability to be a strong team member within a diverse staff in a busy and ever-changing work environment
  • Diplomacy and flexibility
  • Experience working with physicians, faculty, residents, and/or students
  • Exceptional written and verbal communication skills
  • A keen eye for detail; the ability to edit correspondence and documentation
  • Excellent organizational and problem-solving skills
  • Experience creating complex schedules
  • Experience coordinating events, conferences, and/or educational programs
  • Experience with or knowledge of medical education
  • Experience gathering data, compiling information, and preparing reports
  • Experience with or knowledge of UNM policies and procedures
  • Strong technical proficiency, including with Microsoft Office Suite and AV equipment
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Administration Division (997B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$12.38 to $18.57(Hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/16/2018
Application InstructionsA complete application includes a resume, cover letter that describes your experience with the preferred qualifications, and a list of three (3) previous supervisors for references with contact information.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

HEJ D&I

Application Instructions

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