Medical Education Prog Coord - req# 34419

The Division of Physical Medicineand Rehabilitation (PM&R), within the Department of Orthopaedics andRehabilitation, is seeking a Medical Education Program Coordinator to provide independentcoordination of all day-to-day aspects of program fellowships, residency, andmedical student rotations. This detail-oriented person will consistentlydemonstrate initiative to interface with Program Directors and entities fromUNM’s GME office and Lovelace UNM Rehabilitation Hospital (LUNMRH) in order to ensurecompliance with university, state, and federal policies and regulations.

This position requires:

• Administrative coordination of PM&R’s complex medical education program;
• Implementation of established program procedures;
• Day-to-day interaction with medical residents,medical students and fellows.

Duties include, but are not limited to:

• Coordinates the administrative aspects of the PM&R residency and fellowship programs and med student rotations, as assigned. Completes purchases and reimbursements (as permitted by UNM policy and in alignment with program budgets), including travel arrangements for educational conferences, books, supplies, membership dues, registrations, etc.
• Coordinates and maintains didactic schedules andspeaker lists for core didactics, QI curriculum, research curriculum, grandrounds, and journal club.
• Schedules, sends reminders for, and providesreal-time onsite coordination of program conferences (occurring on weekly,bi-weekly, monthly, bi-monthly, and annual cadences).
• Monitors resident and fellow evaluations perappropriate guidelines, collates and ensures completion of electronic files,prepares files for committee reviews, and monitors leave usage in compliance withboard requirements.
• Manages monthly resident work hours in NewInnovations by reviewing schedule assignments, reporting assignments to GMEFiscal, monitoring compliance, and ensuring any violations are addressed.
• Coordinates and schedules CCC, RSC and PECmeetings, including preparing and sending reminder communications, and ensuringmeetings occur on a recurring biannual cycle.
• Serves as proctor for annual exams as part ofprogrammatic efforts to prepare residents for board certificationpost-residency.
• Schedules, sends reminders for, and providesreal-time coordination of virtual interviews for potential residents andfellows.
• Screens applications and reviews for compliance,coordinates interviews for prospective candidates, prepares rank list withdirect submission to the National Resident Matching Program (NRMP).
• Maintains comprehensive records and coordinatelogistics for major program events, including orientation, QI symposium,resident research day, retreats, graduation, CME activities, and residency interviews.
• May serve as Campus Security Authority asoutlined by the Clery Act.
• Performs miscellaneous job-related duties asassigned.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• At least 5 years experience directly related to:
  • Graduate medical education (GME) programcoordination platforms, including ERAS, NRMP, ACGME, and New Innovations;
  • Managing complex schedules, events, andcommunications in a fast-paced environment; AND
  • Proactively communicating with stakeholders andfollowing up on outstanding time-sensitive matters with professionalism andpersistence, to ensure deadlines are met even in the absence of immediateresponses.
• Knowledge and understanding of GME operatingprinciples and procedures.
• Knowledge of accreditation, certification, and success requirements and standards.
• Experience with university procurement systems,travel booking, reimbursements, and managing budgets.
• Skill in organizing resources and establishingpriorities.
• Strong interpersonal and communication skillsand the ability to work effectively with a wide range of constituencies in adiverse community.
• Ability to analyze and solve problems.
• Ability to draft professional emails, reports,schedules, and program documents.
• Ability to manage multiple tasks and deadlinesacross recurring and ad-hoc events.
• Ability to make administrative and proceduraldecisions and judgements on sensitive, confidential issues.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.