Job Description

Medical Education Prog Coord

Requisition IDreq11548
Working TitleMedical Education Program Coordinator
Position Grade10
Position Summary


The University of New Mexico Health Science Center, Department of Family & Community Medicine seeks to hire a Medical Education Program Coordinator. This highly motivated individual will plan and coordinate day-to-day fiscal, administrative and operational activities for the medical education program. The position will report to the Program Manager.

The position duties include:

Administration of the Residency Software System New Innovations:

-Match Milestones (ACGME requirement) to rotations so our UNM FM residents and to intern residents from Santa Fe and Silver City.

-Create new sessions so the Residency office can evaluate rotations/faculty/residents.

-Match faculty to residents so we can, as an office, can see how our residents are progressing from block to block. This is done weekly while on our services that are shared Family Medicine inpatient service, Maternal Child Health, ICN and Newborn Nursery.

-Match residents to assigned rotations.

-Track completion of evaluations by preceptors and residents.


-Enter resident schedules in New Innovations and keep it updated.

-Duty hours

-Back-up for monitoring duty hour completion and monitoring violations (weekly)

-Add/Archive new personnel

-Give and set privileges for faculty, residents and coordinators

Academic Years-

-Set up new academic year for interns and upper level residents

-Set up new academic years as needed for evaluations.

Manger Logger-

-Manage the logger system to see what resident’s log.

Organization of the Residency Interview Season:

-Coordinate and schedule interviews with interviewers (Faculty & Residents)

-Coordinate facilities for interviews and presentations

-Set up the PO for the van rental from UNM for interview season

-Conduct applicant tour of Albuquerque and continuity clinic

-Daily prep for interview day: Room set up, files, interview sheets

-Prepare applicant files-ERAS Applications

-Schedule residents to host applicant dinners for each interview day.

-Process reimbursements for the dinner hosts.


-Process accounting on a daily basis reimbursement for residents and faculty, Non-standard payment forms, P-Card purchases.

-Process rural rotation reimbursement for residents to rotate in rural areas within the State of NM.

-Process USMLE reimbursements. Track all second years take their USMLE step 3 and get results during their second year as per the resident contract.

-Process payments on an average of five different index accounts.

Vacation Request for second-and-third year residents (total of 26 residents):

-Process vacation requests for all second and third years (log, notify clinics/rotations).

-Track vacation logs to ensure accurate amount of time is used.

-Adjust for CME, Maternity/Paternity Leave, annual, sick, professional leave.

-Track Holiday compensation time that is accrued throughout their residency.

This position requires strong customer service skills since this individual will have direct interaction with medical students and residents. Clear and concise writing skills are necessary to communicate daily by email explaining documentation, guidelines and rules. Intermediate skills with spreadsheet programs such as Excel are integral to track, interpret and analyze data.

Numbers for Continuity Clinic:

-Maintain a spreadsheet of continuity patients seen by each resident at each site and the number of weeks in clinic as per the ACGME requirements which state that residents must see a certain number of continuity patients and work a certain number of weeks throughout residency.

Track that all Residents meet the required Metric module (set up and pay for via AAFP) and Sam module (tracked via ABFM).

Administration of all incoming interns’ mandatory courses (i.e. Lobo wings and Neonatal resuscitation program course) compliance.

Assist Intern Orientation (order lab coats, business cards, pagers).

Complete alumni/current resident post-grad verification forms.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred knowledge in the following software:

  • New Innovations Software
  • Humanity Scheduling Software
  • AMION Scheduling Software
  • ERAS (Electronic Residency Application System)
  • ACGME (Accreditation Council for Graduate Medical Education)

Additional RequirementsPre-employment criminal background check required.
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentFamily Community Medicine FCM (160B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$13.62 to $20.43 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredYes
For Best Consideration Date1/2/2020
Application InstructionsPlease submit Resume and Cover Letter. Please describe in your Cover Letter how you meet the preferred qualifications.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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