Job Description

Office Assistant

Requisition IDreq9595
Working TitleOffice Assistant - (UNMTemp)
Position Grade03
Position Summary

The IRHJ islooking for a Temporary/Part-Time Office Assistant to support staff in the office. The chosen person will performing a range ofbasic office support activities such as answering and directing calls, greetingand directing visitors, answering questions and performing routine clerical ,data entry, and/or work processing work as assigned.

Duties andresponsibilities include but are not limited to the following:

  • Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
  • Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
  • Performs a variety of routine typing assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
  • Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
  • Establishes, maintains, processes, and/or updates files, records, and/or other documents.
    May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
  • May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
  • May order, stock, and distribute office supplies.
  • May be required to handle HIPAA protected client information.
  • May run various routine errands, as required, for the unit/department.
  • Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.
Minimum Qualifications

High School Diploma or GED; no previous experience required.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferredqualifications:

  • Experience in an office setting.
  • Experience working with HIPAA protected information.
  • Bilingual English/Spanish
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentInst for Resilient Health & Justice (340C)
Employment TypeStaff
Staff TypeTemporary - Part-Time
StatusNon-Exempt
Pay$9.00 to $12.05/hr
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredYes
For Best Consideration Date
Application InstructionsResume and Cover Letter

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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