Job Description

Program Specialist

Requisition IDreq12033
Working TitleProgram Specialist
Position Grade12
Position Summary

The New Mexico Bioscience Authority (NMBSA) is seeking a knowledgeable, detail-oriented, problem-solving Administrative Officer to join our dynamic team. This person will manage and execute administrative, project, and executive support activities for the NMBSA. Reporting directly to the Strategic Support Manager of the NMBSA, and supporting the NMBSA board of directors, serves as the principle point of administrative contact and liaison with internal and external constituencies. Provides specialist administrative services as appropriate in such areas as fiscal management; public/community relations general business administration; and/or development and relations.

  1. Assist Executive Director with the daily operations of the administrative office, NMBSA projects and board related initiatives.
  2. Prepares meeting minutes, reports, slides, and financial documents for the board of directors.
  3. Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
  4. Oversees and facilitates resources management and administration procedures and documentation for the NMBSA.
  5. Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
  6. Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the NMBSA.
  7. Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
  8. Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
  9. Assists in the coordination, supervision, and completion of special projects, as appropriate.
  10. Performs miscellaneous job-related duties as assigned.


See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Bachelor’s degree
  • Program planning, development, implementation and leadership skills.
  • Basic understanding of accounting principals
  • Making administrative/procedural decision and judgments.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals including, staff, faculty, and senior level leadership.
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentNew Mexico Bioscience Authority (380B)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date6/30/2020
Pay$3199.73 to $4,478.93 Monthly/DOE
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date2/12/2020
Application InstructionsCover letter, resume and 3 supervisor references - All 3 must be attached to be considered for position

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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