Job Description

Coord,Graduate Programs

Requisition IDreq11068
Working TitleStudent & Administrative Coordinator
Position Grade10
Position SummaryThis position will be the primary point of contact and provide support for a variety of administrative and internal programmatic duties for the Department of Economics.

This position will work closely with the Department Administrator and the Graduate Director to provide guidance on day to day programmatic tasks related to graduate student success. These tasks include but are not limited too assisting faculty and graduate students with the implementation of policies and procedures supporting graduate student processes. This includes knowledge of the forms and systems used for navigating both prospective and current student questions and issues. Working with prospective students includes working on recruitment strategies and utilizing the Cascade system to update the Department website and maintain correspondence with potential applicants. Assisting graduate students with required milestones during their progress toward degree completion includes program of study, application for candidacy, dissertation committee formation, their announcement of exam, etc. in order to successfully vault and complete their MA or PhD in Economics. This includes pulling graduate student data for research reports to assist with projects like academic program review.


Administrative duties include backup and support to the Department Administrator. This involves tracking and issuing keycards, troubleshooting problems with the building, submitting IT tickets on behalf of individuals and submitting facilities service tickets with UNM Facilities Management. This position will hold a Pcard and be responsible for purchasing and reconciliation in the Department. Additionally, the position will assist faculty and students in submitting the necessary paperwork for scheduling rooms and A/V needs, distributing announcements, collection of data for reporting purposes. This position has working hours of 8 AM to 5 PM.

This position requires excellent communication and problem solving skills and the ability to collaborate as a member of a small team while serving a wide range of internal and external constituents.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
Minimum Qualifications

Bachelor's degree; at least 2 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Ability to communicate effectively, both orally and in writing. Ability to create, compose, and edit written reports/ Experience and knowledge working in Microsoft Office (Word, Excel, Outlook) and UNM systems including Banner, UNMJobs and Chrome River.

  • Strong ability to multi-task and manage competing priorities while meeting deadlines;
  • Ability to plan, organize and facilitate special events;
  • Ability to analyze and solve problems independently;
  • Ability to work both independently and as part of a small team;
  • Experience and familiarity with graduate student policies and procedures;
  • Ability to perform tasks with minimal supervision;
  • Experience in higher education working with faculty and students as well as members of the general public;
  • A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities.
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentEconomics Department (186A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$13.62 to $17.03 per hour (final salary dependent upon education and/or experince)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/4/2019
Application InstructionsPlease attach a cover letter and an updated resume.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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