Job Description

Unit Administrator 1

Requisition IDreq11555
Working TitleUnit Administrator 1
Position Grade11
Position Summary

The University of New Mexico Department of Neurosciences is seeking a highly motivated self-starter to join our team as a Unit Administrator 1.

The successful candidate will serve as the Administrative Coordinator for the New Mexico Alcohol Research Center (NMARC) NIAAA P50 Center grant and the Alcohol Research Training in Neurosciences (ARTN) NIAAA T32 training grant programs. The Administrative Coordinator will primarily assist the NMARC Director and ARTN Director in the administration of all center- and training great-related activities. In addition, the candidate will work with the center- and training grant-affiliated faculty, research staff and students to complete all required internal and external grant forms and to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. The candidate will liaison with Department of Neurosciences administrative staff on fiscal and personnel issues, including Pre- and PostAward post-award grants management. The candidate will manage the NMARC and ATRN’s budget, track all grant-related expenses, organize all NMARC-related meetings and functions, assist NMARC component investigators in the preparation of grant progress reports and publications. The candidate will also assist with coordination of the pre-award planning, organization, and preparation, and the post-award administration of affiliated grants assigned to one or more research and/or clinical departments of the university.

We are looking for an individual that is: Organized, possesses good verbal and written communication skills, detail-oriented, and has a good knowledge of basic accounting principles. This individual must be dependable as they will serve as backup department timekeeper in the University Banner System. As well as assist with general office duties and other office duties as assigned.

The University of New Mexico Department of Neurosciences is seeking a highly motivated self-starter to join our team as a Unit Administrator 1.

The successful candidate will serve as the Administrative Coordinator for the New Mexico Alcohol Research Center (NMARC) NIAAA P50 Center grant and the Alcohol Research Training in Neurosciences (ARTN) NIAAA T32 training grant programs. The Administrative Coordinator will primarily assist the NMARC Director and ARTN Director in the administration of all center- and training great-related activities. In addition, the candidate will work with the center- and training grant-affiliated faculty, research staff and students to complete all required internal and external grant forms and to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. The candidate will liaison with Department of Neurosciences administrative staff on fiscal and personnel issues, including Pre- and PostAward post-award grants management. The candidate will manage the NMARC and ATRN’s budget, track all grant-related expenses, organize all NMARC-related meetings and functions, assist NMARC component investigators in the preparation of grant progress reports and publications. The candidate will also assist with coordination of the pre-award planning, organization, and preparation, and the post-award administration of affiliated grants assigned to one or more research and/or clinical departments of the university.

We are looking for an individual that is: Organized, possesses good verbal and written communication skills, detail-oriented, and has a good knowledge of basic accounting principles. This individual must be dependable as they will serve as backup department timekeeper in the University Banner System. As well as assist with general office duties and other office duties as assigned.

The individual selected for this position oversees and administers programs, strategies, and initiatives designed to develop, enhance, and support the various day-to-day activities of an integrated service department or equivalent component of an identified University organizational entity. Oversees all day-to-day internal and external finance and human resources activities. Manages or coordinates facility and resource management, information services, and general department administration. Participates with the Unit Principal and internal management in strategic and operational decision making as a member of the unit's leadership team. May supervise or provide functional leadership to one or more subordinate support staff engaged in routine administrative activities.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 1 year of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications: Experience in/with:

· Grant or Contract Administration, 2 plus years

· Accounting experience in higher education, 2 plus years

· Working with granting agency and Sponsored Projects Office

· Project management

· UNM software applications (Banner, MyReports, LoboMart, ChromeRiver, HR Reports, LoboWeb)

· UNM purchasing requirements

· UNM PCard policies and procedures

· MS Office suite proficiency: Excel, Access, Word

Working knowledge and experience with:

· NIH electronic submissions : ASSIST, NIH ERA Commons experience, 2 plus years

· Events Planning-organization/Catering

· NIH Agency Guidelines

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentNeurosciences (993A)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2020
StatusExempt
Pay$2,964.00 to $3,894.00 DOE DOQ
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date2/10/2020
Application InstructionsProvide a resume and cover letter detailing your suitability for the position, and preferred qualifications.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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