Unit Administrator 1 - req# 34395

The Anderson School of Management (ASM) at the University of New Mexico (UNM) is looking for a highly organized, proactive, customer-focused individual with a warm and professional demeanor to join our growing Business Operations team as a Unit Administrator 1. Reporting directly to our Operations Manager, the Unit Administrator 1 will work within the structure of our Business Operations team but primarily provide administrative support to Anderson faculty in our academic departments.

Anderson is a world-class business school with award winning faculty and programs, offering a wide array of degree programs for a diverse student population. At Anderson, you will be joining a distinguished organization with a rich history of delivering top-tier business education to students and a staff team who work hard daily to create a rich environment where we can thrive while delivering outstanding results and service to our internal and external customers.

The successful candidate will have a passion for and proven track record providing outstanding administrative support, a keen eye for details, and a desire and ability to learn. 

Specific duties will include:

• Purchasing activities for the college, working in a queue system to self-assign tasks as trained;
• Coordinating complex travel arrangements for faculty, staff, and for college programs. Ensuring compliance with University policies and accepted processes.
• Coordinating faculty hiring, on-campus visits, including travel arrangements, schedule coordination, room preparation, and food ordering, as needed.
• Serving as primary point of contact for the administrative needs for the Academic Department Chairs;
• Scheduling appointments and maintaining calendars for faculty meetings; Preparing agendas and meeting materials in advance of meetings. Drafting minutes, as needed.
• Assisting with the ongoing maintenance for Anderson facilities. Entering and following up on work orders. Serving as back-up Building and Emergency Coordinator for Anderson.
• Maintaining records and providing reports regarding purchasing activities, course syllabi, organizational meetings, etc., as needed by Anderson leadership
• Assisting with administrative activities associated with large-scale events hosted and sponsored by ASM;
• Performing miscellaneous job-related duties as assigned.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 1 year of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Demonstrated track record providing effective administrative support for individuals with a broad range of administrative needs.
• Previous experience utilizing a purchase card and/or other business purchasing experience
• Previous experience with coordinating complex travel arrangements
• Demonstrated experience preparing agendas, meeting materials, and meeting minutes
• Experience submitting building work orders or any emergency planning experience
• Ability to balance strong attention to detail with timeline sensitive work
• Ability to effectively communicate, verbally and in writing
• Strong organizational skills and methodologies for tracking projects and status
• Excellent interpersonal skills and ability to work with a variety of individuals at different levels in the organization

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please include the following for a complete application:

• Cover Letter addressing qualifications and interest in the position described,
• Current resume,
• Contact information for 3-5 Professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.