Job Description

Unit Administrator 2

Requisition IDreq8541
Working TitleUnit Administrator 2
Position Grade12
Position Summary

The Department of Neurosciences at the School of Medicine is seeking a highly motivated self starter to fill an opening for the Center for Brain Recovery and Repair Administrator. This hire will be responsible for overseeing the daily operations of the center to ensure it runs at its greatest potential, providing administrative support to the Center Director. The Center Administrator will work directly with the Center Director, Core Directors and PIs on budgets, grant management, and facility policies, and is also responsible for monthly billing using UNM Banner System. In addition they will assist in the preparation of annual progress reports and competitive renewal applications to NIH.

This position is responsible for program personnel planning (assist in the coordination of faculty, staff, postdoctoral fellows, and graduate student recruitment), makes recommendations and provides guidance on personnel practices to ensure the Center is in compliance with university regulations, policies, and appropriate laws. This position oversees and coordinates facility and resource management, information services, and general program administration. Also responsible for seminars and yearly executive committee meetings to include logistics, arranging travel and travel reimbursements.

Oversees and administers programs, strategies, and initiatives designed to develop, enhance, and support the various day-to-day activities of a typically sized University institute or programmatic services entity consisting of multiple programs/contracts and/or a broad, diverse organizational staffing pattern. Oversees fiscal, budgetary, and contract/grant management, develops and administers operating procedures and processes, and oversees human resources management for the organization Manages or coordinates facility and resource management, information services, and general department administration. Participates with the Unit Principal and internal management in strategic and operational decision making as a member of the unit's leadership team. May supervise or provide functional leadership to a team of subordinate support staff engaged in various administrative activities.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 2 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Demonstrated work experience that can be applicable to the duties listed below:

1. Banner Finance Experience (Banner 8 & 9, HR Reports, MyReports, JV's, Chrome River, internal UNM billing )

2. Budget Experience and accounting experience in higher education, with demonstrated experience in Access Database, MS Excel, MS Word

3. Grant or Contract Administration including working with granting agency and UNM Sponsored Projects

4. Experience supervising and training

5. Experience providing direct supervision to subordinate employees including planning, assigning and organizing work, interviews and hires along with knowledge of UNM HR policies.

6. Knowledge of University Policies

7. Experience providing strategic financial oversight of funding sources.

8. Experience developing and implementing budgeting and fiscal policies and processes, with a strong emphasis on fiscal responsibility and accountability.

9. Experience compiling, analyzing, interpreting, and presenting complex annual financial reports to Program Director, Core Directors and Sub Project PIs.

10.NIH progress reports & competitive renewals

11.Events Planning

12.NIH Agency Guidelines

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentNeurosciences (993A)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Dateone year from date of hire
Pay$2,986.30 - $4,478.93
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date5/6/2019
Application InstructionsApplicants are required to submit a resume and a cover letter detailing their interest and suitability for the position especially with regards to the preferred qualifications.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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